Role: PA to Managing Partner

Reports to: Managing Partner

Location: Manchester city centre

Salary £27,000 – £35,000 [dependant on experience]

Hours of work: 35 Hours Per Week (Monday to Friday)

Employee Benefits

• Competitive salary (dependent on experience and ability)
• Flexitime
• Annual appraisals
• Birthday privilege
• 24 days annual leave
• Growth and development prospects
• Employee assistance program
• Pension scheme
• Holiday buy scheme
• Bespoke training and development opportunities
• Convenient City Centre based

Company Information

My client is a medium size, multi-disciplinary claimant law firm in Manchester City Centre headed up by a busy Managing Partner who is seeking an experienced and skilled PA to work alongside him in keeping his day-to-day movements and activities on track and organised. The Practice focusses on, Housing Disrepair, Personal Injury, Clinical and Dental Negligence, Financial Mis-selling, Data Breach, Civil Disputes, Professional Negligence, Commercial Property, Business Interruption Claims, Immigration and Private Client.

Job Purpose

• Always acting as an ambassador for the Managing Partner, carrying out all secretarial/PA duties in a discreet, diplomatic and professional manner
• Manage and organise Managing Partners e-mail Inbox
• Diary management – full control and maintenance of his diary, making appointments and arrangements for all meetings with clients and colleagues
• Meeting preparation – creating agendas/gathering relevant information
• Meeting preparation with service providers and stakeholders
• Telecommunications handling – proactively intercepting incoming telephone calls and communications
• Making full and accurate notes of all conversations/ telephone messages and ensure that they are actioned and/or delivered efficiently.
• Responding and advising where necessary.
• Communication with internal management to ensure efficient instruction delivery
• Copy typing letters, memos, minutes, schedules

Skills & Qualifications

• Demonstrable experience as a PA/Legal Secretary in a demanding administrative role.
• Excellent written and verbal communication skills.
• Excellent organisation and coordination skills.
• Ability to work with maximum adaptability to changing priorities and prioritise workload.
• Experience of managing a high volume of work
• Exceptional attention to detail.
• Ability to work proactively, unsupervised and use own initiative.
• Experience of developing relationships with key stakeholders from a wide variety of organisations and backgrounds
• Ability to manage sensitive and confidential information.
• Personable, a positive character and able to anticipate and exceed expectations
• Experience of handling Partner level delegation

Experience:

• Extensive diary management experience
• Strong attention to detail
• Excellent spoken and written English, and takes pride in presentation of work
• Flexible, adaptable and cooperative with the ability to remain calm under pressure
• Have the necessary organisation skills to provide an efficient support service to the department
• Dedicated, loyal, diligent and punctual with a tidy manner
• Well presented with a clear speaking voice
• Experience on Proclaim – desirable
• Assertive and confident character